CASE STUDY
Bishop Donald Sproxton
Serving the Church in the Digital Age way of working , but to continue to provide essential services effectively in the 21st century , we knew things had to change .”
O ’ Brien said the need for a Digital Transformation of the Archdiocese ’ s record keeping and information governance was accelerated with the Royal Commission into Institutional Responses to Child Sexual Abuse .
The Commission published an entire volume of recommendations on record keeping best practices .
True to the Archdiocese ’ s commitment to embrace the report , a decision was taken to find a more efficient method for archiving information .
“ One of the key recommendations of the Commission highlighted the importance of aligning our information governance and management with recognized international standards ,” said O ’ Brien .
“ By doing so , we appreciated the opportunities and possibilities that a robust and secure information governance would provide to our Archdiocese , our clergy and staff which ultimately can enhance positive outcomes for the people and community we serve .”
The solution
For more than a decade , the Archdiocese has professionally collaborated with Ricoh , through the provision of a secure and accessible document management system for the Archdiocese ’ s property and financial functions .
“ The long term , successful partnership with Ricoh , along with its reputation for being a leader in its field , provided the Archdiocese with further confidence when it came to extending the partnership to implementing a new document archival system ,” said O ’ Brien . “ After careful evaluation of a recommended solution , a decision was made to deploy Ricoh ’ s Laserfiche Records and Workflow platform .”
O ’ Brien said the opportunity was also taken to put in place a governance strategy to guide how information was managed across the entire organization including the central administration facility of the Archdiocese , together with all its parishes and agencies .
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